What to act on this shift
Every number below traces back to a shift record, a survey pick-up or a bowser slip. Decisions are ranked by rand impact on this month's invoice.
Decisions, ranked by rand impact
Daily BCM vs plan
last 14 daysMechanical availability by machine
contract target · month to dateShift log
The foreman captures one line per loading fleet per shift. On site this runs offline on a phone and syncs when the pit has signal; here it saves in your browser.
Capture a shift
Billing & survey reconciliation
The mine pays on surveyed bank cubic metres. Truck counts times a load factor always drift from survey. PitLedger shows the gap before invoice day, so the argument happens on data, not at month end.
Month to date
rates are sample values, edit to match your contractRate card by haul distance
Load factor check per fleet
Implied factor = surveyed BCM share ÷ loads. If it is below the factor you bill on, recalibrate payload or bucket fill before the next invoice.
Diesel refund logbook
SARS wants a full audit trail for each litre: source, unit, quantity and the specific primary mining activity. PitLedger builds the logbook from bowser slips and shift records, then flags the entries an auditor would reject.
Entries an auditor would query
fix these before the claim goes inFull logbook
The refund rate here is a placeholder. Set it from the current SARS schedule before using the claim figure.
Compliance
Three things mine owners ask contractors for and rarely get on time: proof that operators are competent, readiness for an inspector's visit, and the procurement spend data the mine needs for its Mining Charter report.
Section 54 readiness
Items an inspector checks on a load & haul section. One open item can stop the whole section.
Operator competencies
Procurement spend for the mine's Charter report
this contractor, month to dateShares are shown against the inclusive-procurement targets the mine reports on (21% of goods and 50% of services from historically disadvantaged person owned and controlled companies). Confirm current targets with the mine's compliance officer.
Why PitLedger
Research summary: where existing opencast mining software sits, the gap it leaves for South African contractors, and how each module closes it.
The market today
The gap
Nobody builds for the contractor's commercial reality in South Africa. A load & haul contractor is paid on surveyed BCM by haul-distance band, penalised on mechanical availability, claims back diesel tax only if its logbook survives a SARS audit, and must hand the mine its procurement data for the Charter report. Today that lives in spreadsheets, paper job cards and WhatsApp groups, and it is fought over at month end.
PitLedger is the contractor's ledger: one record per shift that feeds the invoice, the rebate claim and the compliance pack at the same time.
Survey vs truck count disputes
Live reconciliation of truck-count BCM against each survey pick-up, with implied load factor per fleet. Contractor and mine see the same numbers.
Availability penalties
MA per machine against the contract target, with the rand penalty exposure shown while there is still time to fix it.
Diesel rebate audits
Auto-built SARS logbook with eligible / non-eligible split and audit flags for rounded litres, vague descriptions and burn rates that don't match engine hours.
Section 54 stoppages
Readiness checklist per section and competency expiry tracking, so the most common findings are closed before the inspector arrives.
Mining Charter reporting
Procurement spend tagged by supplier ownership, exported in the shape the mine's compliance team needs.
Connectivity & power
Offline-first capture on phones in the pit, syncing when signal returns. Load curtailment and rain logged as delay codes, not lost hours.
Commercial model
Price per active machine per month, billed per contract so it stops when the contract ends. Entry tier for small contractors and plant hire firms; a mine-owner seat lets the client view reconciled data, which is what turns the platform into a trust layer between both parties.